Local 2800 Constitution & By-Laws                         

SEPTEMBER 22, 1999


ARTICLE 1 - GENERAL *

SECTION I - NAME *
SECTION 2 - OBJECTIVES *
SECTION 3 - AUTHORITY *
SECTION 4 - CHAPLAIN *

ARTICLE 2 - MEETINGS *

SECTION I - RULES OF ORDER *
SECTION 2 - TIME OF MEETINGS *
SECTION 3 - PLACE OF MEETINGS *
SECTION 4 - SPECIAL MEETINGS *
SECTION 5 - QUORUM *

ARTICLE 3 - MEMBERSHIP *

SECTION I - MEMBERSHIP *
SECTION 2 - JURISDICTION *
SECTION 3 - APPLICATION FOR MEMBERSHIP *
SECTION 4 - CLASSES OF MEMBERSHIP *
SECTION 5 - BENEFITS *

ARTICLE 4 - DIRECTORS AND OFFICERS *

SECTION I - CORPORATION DIRECTORS *
SECTION 2 - OFFICERS *
SECTION 3 - THE PRESIDENT *
SECTION 4 - THE VICE PRESIDENT *
SECTION 5 - THE SECRETARY *
SECTION 6 - THE TREASURER *
SECTION 7 - EXECUTIVE BOARD *
SECTION 8 - SHOP STEWARDS *
SECTION 9 - SERGEANT OF ARMS *
SECTION 10 - MONTHLY OFFICER\\\´S FEES *

ARTICLE 5 - ELECTIONS / VACANCIES IN OFFICE *

SECTION I - NOMINATING / ELECTIONS COMMITTEE *
SECTION 2 - ELECTIONS *
SECTION 3 - VACANCY IN OFFICE *
SECTION 4 - FILLED BY ACCLAMATION *

ARTICLE 6 - REVENUES AND FUNDS *

SECTION 1 - DUES *
SECTION 2 - ASSESSMENTS *
SECTION 3 - INITIATION AND REINSTATEMENT FEES *
SECTION 4 - BUDGET *
SECTION 5 - PROPOSED EXPENDITURES *
SECTION 6 - AUTHORITY TO INCUR EXPENSES *
SECTION 7 - PROPOSED CONTRACTS *

ARTICLE 7 - LIFE INSURANCE *

SECTION I - DEATH BENEFIT *
SECTION 2 - PREMIUM REFUNDS *

ARTICLE 8 - CONVENTION DELEGATES *

SECTION 1 - DELEGATES TO STATE CONVENTIONS *
SECTION 2 - DELEGATES TO INTERNATIONAL CONVENTIONS *

ARTICLE 9 - PUBLIC COMMUNICATIONS *

SECTION 1 - PUBLIC INFORMATION *

ARTICLE 10 - MISCONDUCT / TRIALS AND APPEALS *

SECTION I - MISCONDUCT / TRIAL BOARD *
SECTION 2 - APPEALS *

ARTICLE 11 - AMENDMENTS *

SECTION I - AMENDMENTS TO THE BY-LAWS *


The CONSTITUTION AND BY-LAWS of the ARLINGTON PROFESSIONAL FIREFIGHTERS AND PARAMEDICS ASSOCIATION, INC. a labor organization affiliated with the International Association of Firefighters.

ARTICLE 1 - GENERAL

SECTION I
NAME

This organization shall be known as the Arlington Professional Firefighters And Paramedics Association, Inc. Referred hereafter as "Local" or "Local Union".

SECTION 2
OBJECTIVES

The purpose and objectives of this Local Union shall be: To further by all proper and legitimate agencies and means the welfare of uniformed members of the Fire Department of Arlington County, Virginia and their heirs and family, including but not limited to, the payment of death benefits to the families and heirs of deceased members of the corporation. To exercise all such power and authority as may be necessary to carry out the purposes and objectives above specified.

SECTION 3
AUTHORITY

This Local Union, its officers, representatives and members shall recognize, observe and be bound by the provisions of the Constitution and By-laws of the International Association of Fire Fighters and the interpretations rendered by the International General President, the resolutions, decisions and directives of the Executive Board of the International Association of Fire Fighters when made in conformity with the authority granted by the Constitution and By-Laws of the International Association of Fire Fighters and resolutions adopted and policies established by delegates at conventions. (Article 13 of the International Constitution and By-laws of the Association is recognized as providing the basic rules governing this local)

SECTION 4
CHAPLAIN

The Local shall endeavor to have at least one Chaplain. The Chaplain is to serve in a non-denominational capacity. Upon approval by a majority of the membership voting at a regular meeting, the Chaplain shall be an Honorary Member.

ARTICLE 2 - MEETINGS

SECTION I
RULES OF ORDER

The deliberations of this Local shall be governed by Atwood\\\´s Rules for Meetings to the extent that such Rules are not superseded by express provisions of this Constitution and By-Laws.

SECTION 2
TIME OF MEETINGS

Regular meetings shall generally be held on the second (2nd) Wednesday of January, March, May, July, September, and November, subject to change to a different day of the month at the discretion of the President. The meeting will come to order at a time prescribed by the President.

SECTION 3
PLACE OF MEETINGS

The place of the meetings for this Local Union shall be selected at the discretion of the President and shall be a location within Arlington County. The President shall provide the membership with adequate notice of the location of each forthcoming meeting.

SECTION 4
SPECIAL MEETINGS

The President shall be empowered to call special meetings at any time he deems necessary or upon the written request of any ten members; the reason for the special meetings to be stated in the request and any notice there of, to be kept on file with the Secretary. Except in emergency situations, the President shall have a minimum of seven days to notify all members of the time and reason for the special meeting. Each of the ten members who sign for a special meeting shall be present at the special meeting unless they are physically unable to attend due to illness. No business other than that specified in the notice shall be addressed at a special meeting.

SECTION 5
QUORUM

The quorum necessary for the transaction of business at any Regular or Special meeting of this Local shall be ten members. The chair shall have the roll taken at the beginning of each meeting to ascertain if a quorum is present. If no quorum is present the chair shall be empowered fifteen minutes after the starting time of the meeting to convene the Executive Board to conduct the business at hand. A majority of the Executive Board must rule on the business.

ARTICLE 3 - MEMBERSHIP

SECTION I
MEMBERSHIP

A member in good standing includes any person who has fulfilled the requirements for membership in this Local and who has not voluntarily withdrawn, become ineligible for continued membership, or been suspended or expelled as provided in the Constitution and By-Laws of the International Association of Fire Fighters and the Constitution of this local.

SECTION 2
JURISDICTION

Applications for membership in this Local Union shall be limited to uniformed members of the Fire Department, Arlington County, Virginia.

SECTION 3
APPLICATION FOR MEMBERSHIP

All applicants for membership must submit an application form at a regular meeting. Applications for membership shall be presented at a regular meeting and read aloud, at which time approval by two-thirds of the members voting shall be necessary for acceptance; such applications are to be published in the summary of the minutes. Anyone applying for membership in this Local Union shall not be discriminated against because of race, color, creed, national origin, sex, or by reason of disability.

SECTION 4
CLASSES OF MEMBERSHIP

There shall be the following classes of membership: Active Member, Life Member, Active-Retired Member, and Honorary Member. All initial applications for memberships in this Local Union shall be accepted for the Active Membership class only.


A) Active Member Shall be responsible for all assessments and entitled to all rights, privileges and benefits of this Local Union. Any active member who enters the Armed Forces of the United States shall be entitled to all rights, privileges and benefits of this Local Union, but shall be exempt from all dues and assessments. Any such member who does not return to the employ of the Arlington County Fire Department within ninety days from his release from duty shall be dropped from the rolls of this Local Union.


B) Life Member Subject to the conditions noted herein, any member who separates from the fire service as a uniformed member of the Arlington County Fire Department after having served twenty (20) years, shall be presented with a Life Membership in this Local. Life Membership members shall be entitled to all rights, privileges and benefits of this Local, with the exception of holding Local, State, or International Office. However, they shall be exempt from all dues and assessments. Any employee of the Arlington County Fire Department who fails to serve twenty (20) years as a dues paying member will not be considered a life member when said member separates from service, unless the member satisfies the following requirement. If a member does not have twenty (20) years as a dues paying member, the member has the option to become a life member by paying back dues at the current rate such that the member will have paid a total of twenty (20) years of dues. Any member in good standing who retires under disability retirement will be eligible for life membership regardless of the number of dues paying years.


C) Active -Retired If a member who retires wishes to continue in an active status with the Local and the international Association of Fire Fighters, such member may request to be placed in the Active Retired membership category. An Active Retired member shall be responsible for all assessments and dues as specified in Article 6 and entitled to all rights, privileges and benefits of this Local Union.


D) Honorary Member Any person, upon approval by a majority of the membership voting at a regular meeting, the Local deems deserving, may be made an Honorary Member, provided that said person is not eligible for any other type of membership.


Honorary Members shall be able to attend all meetings and functions of the Local Union, but shall not have any voting rights, or be entitled to hold any office. They shall be exempt from all dues and assessments.


SECTION 5
BENEFITS

Only members in good standing of this Local Union shall be entitled to any benefits purchased by the Local Union for the membership.

ARTICLE 4 - DIRECTORS AND OFFICERS

SECTION I
CORPORATION DIRECTORS

The President, Vice-President, Secretary, and Treasurer shall be designated the Directors of this Corporation to comply with State Corporation Laws.

SECTION 2
OFFICERS

The elected Executive Officers of the Local Union shall be President, Vice-President, Secretary, and Treasurer and such officials shall be nominated, elected and take office as hereinafter provided. The term of office for each officer shall be for a period of one year. The office shall commence on July 1st. Each officer shall continue in office until their successor is duly elected and assumes office as provided herein.

SECTION 3
THE PRESIDENT

The President shall be the Executive Head of the Local Union. The President shall preside at membership and Executive Board meetings and conduct the business of this Local Union. The President, in addition to the Treasurer, shall sign all Local Union checks. However, if the President is incapacitated or for whatever reason absent, checks can be signed by any two Officers of the Local. The President shall appoint committees as he deems necessary.

SECTION 4
THE VICE PRESIDENT

The Vice President shall assist the President. In the absence of the President the Vice President may sign checks. The Vice President shall serve as coordinator between the President and all Committees. The Vice President shall review the minutes of the Retirement Board and the agenda and summary of the minutes of the County Board and bring to the Local Union items which may be of interest or concern to the Fire Department and or this Local Union.

SECTION 5
THE SECRETARY

The Secretary shall keep accurate minutes of all Local Union meetings and handle all normal correspondence of this Local Union. In the absence of the President and Vice-President the Secretary shall sign the checks. The Secretary shall distribute a copy of the minutes of all meetings to each participating station/work place within ten days after the meeting takes place. The Secretary shall keep on file the members\\\´ insurance beneficiary and membership forms.

SECTION 6
THE TREASURER

The Treasurer shall be furnished a check book, and along with the President (or other elected officer in accordance with Section 3 of this Article 4), shall sign all checks written on the Local Union\\\´s account(s) (unless the Treasurer is absent or incapacitated). The Treasurer shall receive all monies and deposit same in the organization\\\´s account(s). The Treasurer shall keep complete and accurate records of all transactions and as so far as practicable shall have the Local\\\´s books ready for audit at any time. The books shall be audited when any office is vacated or at least once a year by a committee appointed by the President. In the case of a change in the office of the Treasurer, (i.e. death or resignation) the books are to be audited by an audit committee appointed by the President. The Treasurer shall be bonded in an amount equal to the worth of the Local Union or an amount that is no less than required by the International Association of Fire Fighters Board of Trustees and which complies with applicable law, whichever is greater. The cost of said bond above any cost paid for by the International Association of Fire Fighters will be borne by the Local. The Treasurer shall submit a written report at each regular meeting. Only authorized members in good standing will have access to any checkbooks, bank or financial records, or other financial instruments of this Local Union. All Officers or members having authorized access to aforementioned items shall be bonded by this Local, for an amount set by the Executive Board. The Bond shall be secured for this Local from a bonding company and paid for by this Local Union. The Treasurer shall be responsible for completing and filing the International Association of Fire Fighters Local Union Audit Report as required by the International Association of Fire Fighters.

SECTION 7
EXECUTIVE BOARD

There shall be an Executive Board of this Local Union. Said Executive Board shall be comprised of the four elected Executive Officers (President, Vice President, Secretary, and Treasurer) and shall meet no less than once each calendar quarter. The purpose of these meetings shall be to discuss the current issues and policies of this Local Union. The Executive Board shall have authority to act on behalf of the Local, including the authority to make decisions regarding expenditures on issues arising between regular meetings. Nothing shall prohibit the President or two Executive Officers from calling an additional meeting of the Executive Board as deemed necessary.

SECTION 8
SHOP STEWARDS

The President shall appoint Shop Stewards, so far as practicable, to each fire station/work site within the Fire Department. Shop Stewards shall be responsible to their stations to bring all relevant information before the Executive Board or the Executive Officers and to advise their stations as to the day to day changes that come up in the local. It shall be the responsibility of the Shop Steward to attend the Regular and Special meetings of the Local Union. It shall be their responsibility to designate an alternate if they are unable to attend any meeting.

SECTION 9
SERGEANT OF ARMS

The chair of any regular or special meeting may appoint a Sergeant of Arms for the purpose of providing the Secretary with a list of names of all members present, assisting the chair in keeping members seated and in order and carrying out such administrative and/or logistical duties as may be directed by the chair.

SECTION 10
MONTHLY OFFICER\\\´S FEES

Individuals elected to the Office of President, Vice President, Secretary and Treasurer shall receive a monthly fee during the time they are in office, the amount of which shall be a percentage of the monthly salary paid to an Arlington County Fire Fighter at entry (starting) Fire Fighter level. The specific percentage that is applicable to each office is as follows:


President: 25% of entry level Fire Fighter Salary
Vice-President: 15% of entry level Fire Fighter Salary
Secretary: 15% of entry level Fire Fighter Salary
Treasurer: 15% of entry level Fire Fighter Salary


The appropriate fee shall be paid once a month to the incumbent officers, and the amount shall be adjusted as adjustments are made to the entry level fire fighter salary (but in no event shall the amount be decreased).

ARTICLE 5 - ELECTIONS / VACANCIES IN OFFICE

SECTION I
NOMINATING / ELECTIONS COMMITTEE

In March of alternating calendar years (beginning in 1997) at the Regular March Meeting, the President shall appoint a Nominating/Elections Committee of five (5) members which shall then meet prior to the Regular May Meeting and select at least one (1) candidate for each Executive Office who is eligible and willing to serve in the respective office. The Nominating/Elections Committee shall present its report to the membership at the Regular May Meeting. Nominations for the Elected Executive Officer positions may also be made by any member in good standing from the floor at the Regular May meeting. The membership shall be provided with at least thirty (30) days written notice of nomination of officers (such notice to include a time, place, and forum for the submission of nominations. Any member who wishes to nominate another for office, or who wishes to accept a nomination, shall be present at the Regular May Meeting. Written nominations and acceptances shall be permitted only if. (1) the individual is unable to attend the Regular May Meeting because the individual is on duty within the Fire Department; (2) approved by the majority of the members present and voting at the Regular May Meeting. A member may decline a nomination from the floor.

SECTION 2
ELECTIONS

The membership shall be provided at least fifteen (15) days written notice of all elections. The Election Committee shall distribute ballot boxes (appropriately secured) to each fire station and bureaus no earlier than May 15 and no later than May 20 of each election year. At the same time, the committee shall also deliver to each steward (or if there is no steward, to the most senior member in the station or bureaus) ballots to be used in the voting process (no more than one per member). The steward (or senior member) shall distribute the ballots to the members in the station or bureau by May 25. Written ballots will be distributed to all members and the members will place their completed written ballot in the ballot boxes in the fire stations by June 15th of each year. The ballot boxes shall then be collected and the ballots will be counted by the nominating/elections committee at a Special Meeting of the Membership to be held between June 16 and June 30 of election years, pursuant to the other provisions of this Article. Life Members an


Active-Retired Members shall have ballots mailed to them in sufficient time to vote during the balloting period. Life Members and Active-Retired Members ballots must be received by the Local Union no later than June 15. The unopened ballots will be opened and counted by the nominating/elections committee at the Special Meeting of the Membership to be held between June 16 and June 30 of election years. Write-in votes shall not be permitted for any officer election. Each candidate for office shall be entitled to appoint an observer who shall be permitted to witness the preparation of ballots at the Special Meeting of the Membership to be held between June 16 and June 30 of election years at which the votes are tabulated.


The duly elected officers shall take office on the following first day of July.


SECTION 3
VACANCY IN OFFICE

In the event any individual elected to office is unable for any reason to take office on July 1, then a new election shall be conducted, including a new nominating process, as soon as possible in the same general manner as set forth above in this Article 5. The office shall remain vacant until the new election is conducted; unless, however the vacant office is that of the President, in which case the Vice President shall serve as Acting President until the election process is completed.


In the event the office of President becomes vacant for any reason after July 1, the individual then serving as Vice President shall become President for the remainder of the term.


In the event one of the other Executive Officer positions become vacant for any reason after July 1, such office shall be filled by a secret vote of the members in attendance at the next meeting (special or regular). Nominations shall be made from the floor and the individual receiving a majority of the votes cast (after a run-off, if necessary) shall fill the office for the remainder of the term.

SECTION 4
FILLED BY ACCLAMATION

If any of these Local Union offices have less than two candidates for office, that office shall be declared filled by acclamation.

ARTICLE 6 - REVENUES AND FUNDS


SECTION 1
DUES

Dues in the amount of one percent of the starting salary per year, payable anytime up through January 31st of the dues year, or payable on payroll deduction simultaneous with the dues year, shall be assessed each active member Retired members wishing to be classified as Active Retired members shall be assessed dues in the amount of one half of one percent of the starting salary per year, payable anytime up through January 31st of the dues year, or payable via automatic deductions from their pension checks simultaneous with the dues year. All monies due the Local shall be considered dues and are payable in the manner as dues. Failure by those not on automatic deduction to pay the required dues by January 31st of a dues year shall require that the affected members be notified by the Local Union of their arrears status. Such notification shall be sent by registered mail prior to the regular February meeting and a copy shall be filed in the member\\\´s personnel folder in the Local\\\´s office. Any member further failing to pay the required dues by February 28th of a dues year shall be dropped from the rolls of this Local Union for non-payment of dues.

SECTION 2
ASSESSMENTS

Assessments (including any increase in dues) may be made only in the following manner: Each member shall be notified in writing at least thirty days in advance of the meeting at which the vote for assessment is to occur. The proposed assessment shall become effective upon a majority vote of the members in good standing voting in the affirmative. Voting shall be conducted by secret ballot.

SECTION 3
INITIATION AND REINSTATEMENT FEES

Individuals who have never before been members of this Local Union and who apply for membership shall not be charged an initiation fee. The Local Union shall be responsible for paying any initiation fee for such new members that is required to be remitted to the International Association of Fire Fighters. Individuals whose membership in this Local Union terminated at any time and who subsequently apply for reinstatement shall be charged a reinstatement fee equal to two times the then-current initiation fee charged by the International Association of Fire Fighters on new members. Increases in reinstatement fees may be implemented only upon compliance with the procedure set forth in Section 2 of this Article 6.

SECTION 4
BUDGET

It shall be the responsibility of the incoming President to appoint a budget committee. It shall be the responsibility of said committee to present a proposed balanced budget at the September membership meeting each year. It shall be the responsibility of the body to adopt a balanced budget at the September meeting of each year. A balanced budget shall be defined as one in which anticipated expenditures and reserves do not exceed anticipated revenues.

SECTION 5
PROPOSED EXPENDITURES

Except as provided for in Article IV, Section 7, proposed expenditures for a purpose not specified in the approved budget shall be approved by a majority of the members present and voting at a Regular or Special meeting prior to making such expenditures. Expenditures from the Local Union\\\´s savings category shall be voted on at a meeting. Expenditures from all accounts other than those for normal operating expenses shall require prior approval of a majority of the Executive Board.

SECTION 6
AUTHORITY TO INCUR EXPENSES

The following members are authorized to incur expenses in the name of the Local Union: President, Vice President, Treasurer, Secretary, and the Committee Chairpersons. No other member of this Local shall take any action to obligate this Local for any expense, debt or payment of any kind, including but not limited to, hiring or engaging an attorney, unless the Local Union has in advance, given said member written authorization. "Local Union" in this section shall mean the President acting in conformance with action taken either by the Executive Board or the Membership. All authorized members who spend Local funds are required to submit an expense record to the Treasurer within five (5) working days of the expenditure. The expense record shall include a receipt, the amount of the expenditure, the purpose of the expenditure, and the Local budget account number line item from which the payment was authorized. All members who fail to submit a complete expense record on time shall be personally liable for the expense.

SECTION 7
PROPOSED CONTRACTS

All proposed contracts for the receipt or expense of monies shall be considered and approved by following the procedures listed below:


Receipt of proposal.
Review by Local Union Attorney.
If approved by the attorney, the contract is then considered by the Executive Board.
If the Executive Board approves of the contract, then it is brought forth at a Regular or Special meeting for discussion and final approval.

If approved at a membership meeting, all contracts will then be signed by the President and the Treasurer. If the Treasurer or President is incapacitated or for whatever reason absent, then the contract can be signed by any two (2) officers of the Local Union.

ARTICLE 7 - LIFE INSURANCE

SECTION I
DEATH BENEFIT

The Local Union shall purchase and maintain in force a group insurance policy covering all members, other than Honorary Members, that provides term life insurance and accidental death and dismemberment coverage.

SECTION 2
PREMIUM REFUNDS

When a member leaves the Local Union, other than by retirement, his policy coverage under the group insurance terminates, and all premium refunds, if any shall become part of the assets of the Local Union.

ARTICLE 8 - CONVENTION DELEGATES

SECTION 1
DELEGATES TO STATE CONVENTIONS

The elected Executive Officers (President, Secretary, Treasurer and Vice President) of this Local shall attend as delegates by virtue of their office all state conventions. If additional delegates are permitted to attend such State Conventions, they will be chosen by secret ballot.

SECTION 2
DELEGATES TO INTERNATIONAL CONVENTIONS

The President and Secretary by virtue of their office will be delegates to all International Association of Fire Fighters Conventions. The Vice President and Treasurer by virtue of their office will be alternates to all International Association of Fire Fighters Conventions. This information will be printed on all ballots for election of officers.

ARTICLE 9 - PUBLIC COMMUNICATIONS

SECTION 1
PUBLIC INFORMATION

Any publications, news releases, or announcements released by the Local Union shall be the responsibility of the elected Executive officers of the Local Union or a member designated by an elected Executive Officer. No member shall make any public statements on behalf of the Local Union without prior authorization from an elected Executive Officer.

ARTICLE 10 - MISCONDUCT / TRIALS AND APPEALS

SECTION I
MISCONDUCT / TRIAL BOARD

Any member charged with misconduct as defined in the International Association of Fire Fighters Constitution and By-Laws shall be served with written specific charges and given a reasonable time to prepare his/her defense and afforded a hearing as provided in the applicable provisions of the International Association of Fire Fighters Constitution and By-Laws.

SECTION 2
APPEALS

Appeals of the Local Union Trial Board\\\´s decision may be made in accordance with the appeal procedures set forth in the International Association of Fire Fighters Constitution and By-Laws.

ARTICLE 11 - AMENDMENTS

SECTION I
AMENDMENTS TO THE BY-LAWS

Any proposed amendment to the Constitution and By-Laws of this Local Union shall first be submitted to the Secretary, in writing, and signed by three members, prior to the meeting at which it is to be read. Any proposed amendment shall be read aloud at the next scheduled Regular meeting and tabled for action until the following Regular meeting. At least fifteen (15) days prior to the meeting at which action is to be taken on a proposed amendment, a copy of the proposed amendment shall be provided to each participating fire station/work place where it will be posted on the bulletin board therein. A two-thirds approval by the members voting at the meeting at which action is to be taken shall be required for any proposed amendment to become effective. This Local Union\\\´s Constitution and By-Laws shall conform to amendments or changes to the International Association of Fire Fighters Constitution and By-Laws. Any proposed amendments to this Constitution and By-Laws shall be submitted following adoption by this Local Union for approval by the General President of the International Association of Fire Fighters prior to printing or issuance.